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Electronic Records - Topics A-Z
Topics A-Z listing of articles and resources about the use of electronic records within government.
3
Site Articles
- A Report on Federal Web 2.0 Use and Record Value 2010
- In Fiscal Year 2010, the National Archives and Records Administration (NARA) undertook a study to observe how US federal government agencies are using web 2.0 tools to conduct business and identify characteristics that may affect the value of information created and shared in web 2.0 formats. A NARA team interviewed six Federal agencies that are using web 2.0 tools to conduct mission-related business and have policies or procedures for implementing and using tools. Representatives from an additional nineteen Federal agencies volunteered to attend a focus group jam session to provide a broader understanding of Federal web 2.0 uses.
Added: 7 September 2010
Page views: 1,344
Rating: 0
Votes: 0
- Electronic records - United Kingdom - Archive
- Articles and resources about the use of electronic records within government in the United Kingdom.
Added: 15 December 2005
Page views: 2,680
Rating: 0.0
Votes: 0
- National Archives and Records Administration - United States - Reports - Archive
- Archived articles and resources about the National Archives and Records Administration (NARA) in the United States.
Added: 9 February 2006
Page views: 3,256
Rating: 0.0
Votes: 0
117
External Links
- Agencies still struggling with electronic records management, NARA report shows
- By Alice Lipowicz. Federal Computer Week, May 1, 2012. "Federal agencies are struggling to manage and store an ongoing flow of paperwork and electronic records, according to the 2011 Records Management Self-Assessment Report released on May 1 by the National Archives and Records Administration. NARA distributed the annual self-assessment survey to federal agencies and received responses from 247 agencies. Unlike previous years, it issued statistical summaries rather than scores for specific agencies..."
Added: 3 May 2012;
Page views: 79
Rating: 0
Votes: 0
- NARA finishes e-archive project, chooses IBM to maintain system
- By Alice Lipowicz. Federal Computer Week, October 3, 2011. "The National Archives and Records Administration has finished development of the Electronic Records Archives and hired IBM to operate and maintain the system, the agency announced..."
Added: 5 October 2011;
Page views: 282
Rating: 0
Votes: 0
- Transparency Bill Ups E-Discovery Pressure on California Cities
- By Brian Heaton. Government Technology, April 13, 2011. "California cities are starting to feel the impact of legislation that put the state's electronic discovery regulations in step with federal rules and clarified the scope of what electronic data is considered a public record..."
Added: 18 April 2011;
Page views: 538
Rating: 0
Votes: 0
- Agencies share best practices on social media records
- There are still difficulties with defining, capturing, storing and retaining records, By Alice Lipowicz. Federal Computer Week, April 1, 2011. "Federal agencies have been handling social media records management mostly on their own and are only beginning to share best practices with one another, officials said at an event today..."
Added: 5 April 2011;
Page views: 1,078
Rating: 0
Votes: 0
- Best Practices Study of Social Media Records Policies - in pdf format (646kb)
- (This document requires the use of Adobe Acrobat Reader). ACT-IAC Collaboration & Transformation (C&T) Shared Interest Group (SIG), American Council for Technology / Industry Advisory Council, March 2011. "The purpose of this study is to build a discussion around the use of Web 2.0 collaborative technologies, also known as social media, to help government and its citizens connect more closely, collaboratively, and openly. The study involved interviews at 10 agencies regarding records management processes addressing the use of social media. The C&T SIG sought to explore and capture government best practices of retention policies for social media used to support agency missions..."
Added: 5 April 2011;
Page views: 1,027
Rating: 0
Votes: 0
- Scotland strengthens digital record keeping
- Bill to modernise the storage of public records is voted through the Scottish parliament. Guardian Government Computing - Guardian Professional, Thursday 17 March 2011. "The Scottish parliament has passed a bill designed to improve the way digital and other public records are stored. It is expected to receive royal assent this spring..."
Added: 24 March 2011;
Page views: 1,228
Rating: 0
Votes: 0
- Electronic Government: National Archives and Records Administration's Fiscal Year 2011 Expenditure Plan - GAO-11-299
- Government Accountability Office, March 4, 2011. "Since 2001, the National Archives and Records Administration (NARA) has been working to develop an Electronic Records Archive (ERA) to preserve and provide access to massive volumes of all types of electronic records. NARA originally planned to complete the system in 2012, but has repeatedly revised the program schedule and estimated cost and is now planning to deploy an ERA system with reduced functionality by the end of fiscal year 2011. As required by the Consolidated Appropriations Act, 2010, and the Continuing Appropriations Act, 2011, NARA submitted an expenditure plan to Congress to support its request for fiscal year 2011 ERA funding. The legislation also requires that this plan meet six conditions, including review by GAO. GAO's objectives in reviewing the fiscal year 2011 plan were to (1) determine whether the plan satisfies legislative conditions, (2) determine the extent to which NARA has implemented prior GAO recommendations, and (3) provide any other observations on the plan or the ERA acquisition. To do this, GAO reviewed the expenditure plan and other agency documents and interviewed NARA officials..."
Added: 8 March 2011;
Page views: 934
Rating: 0
Votes: 0
- NARA's costs soared for digital archive, GAO says
- Current development costs have risen from $317M to $567m and may go to $1B, By Alice Lipowicz. Federal Computer Week, February 7, 2011. Development costs have more than doubled and aren't under control for the National Archive and Records Administration (NARA)'s digital archive project, now projected to cost as much as $1.4 billion over its life cyle, according to a new report from the Government Accountability Office..."
Added: 17 February 2011;
Page views: 801
Rating: 0
Votes: 0
- Electronic Records Archive: National Archives Needs to Strengthen Its Capacity to Use Earned Value Techniques to Manage and Oversee Development - GAO-11-86
- Government Accountability Office, January 13, 2011. "Since 2001, the National Archives and Records Administration (NARA) has been working to develop an Electronic Records Archive (ERA) to preserve and provide access to massive volumes and all types of electronic records. However, in acquiring this system, NARA has repeatedly revised the program schedule and increased the estimated costs for completion from $317 million to $567 million. NARA is to manage this acquisition using, among other things, earned value management (EVM). EVM is a project management approach that, if implemented appropriately, provides objective reports of project status and unbiased estimates of anticipated costs at completion. GAO was asked to (1) assess whether NARA is adequately using EVM techniques to manage the acquisition and (2) evaluate the earned value data to determine ERA's cost and schedule performance. To do so, GAO compared agency and contractor documentation with best practices, evaluated earned value data to determine performance trends, and interviewed cognizant officials..."
Added: 17 February 2011;
Page views: 782
Rating: 0
Votes: 0
- A Gov 2.0 spin on archiving 2.0 data
- A grass-roots approach to archiving social media records could save money and increase collaboration, By Brand Niemann. Federal Computer Week, January 27, 2011. "Agencies that struggle to preserve their growing volume of social media records ought to look to an untapped resource: their own employees. I have preserved the record of my work for the federal government for the past 30 years, especially the past 10 years. Based on that experience, I believe agency administrators, CIOs, chief knowledge officers and senior managers should encourage individuals in their organizations to be information architects and preservationists for their own information..."
Added: 10 February 2011;
Page views: 702
Rating: 0
Votes: 0
- Social media records prove tough to preserve
- Report: Current technologies, policies and governance inadequate to the task, By Alice Lipowicz. Federal Computer Week, December 21, 2010. "Federal records management of social media is fragmented, difficult to define and inadequately funded, and fixing those problems will require a fundamental shift in thinking, according to a new report from the IBM Center for the Business of Government..."
Added: 23 December 2010;
Page views: 786
Rating: 0
Votes: 0
- NZ Digital Recordkeeping Standard
- Archives New Zealand, November 24, 2010. "The Digital Recordkeeping Standard (DRS) establishes principles and good practice requirements for creating and managing records in digital systems, in accordance with the Public Records Act 2005. This standard replaces the Electronic Recordkeeping Systems Standard (ERKSS)..."
Added: 9 December 2010;
Page views: 1,015
Rating: 0
Votes: 0
- Raising the Recordkeeping Standard
- Archives New Zealand, November 25, 2010. "Two new recordkeeping standards will raise the standard of recordkeeping across the government sector and increase business efficiency, says Greg Goulding Archives New Zealand's Acting Chief Executive and Chief Archivist. "The Disposal Standard and the Digital Recordkeeping Standard are important, practical tools,' Greg Goulding said. 'They will help public sector organisations achieve crucial governance and business benefits.'..."
Added: 9 December 2010;
Page views: 968
Rating: 0
Votes: 0
- NARA issues guidance for identifying official records on social media
- Federal agencies must preserve Facebook, Twitter records that meet criteria, archivist says, By Alice Lipowicz. Federal Computer Week, November 5, 2010. "Federal agencies have new responsibilities with retaining official records delivered on Web 2.0 and social media platforms even as they are behind on recordkeeping for e-mail messages, according to the director of the National Archives and Records Administration..."
Added: 8 November 2010;
Page views: 576
Rating: 0
Votes: 0
- Guidance on Managing Records in Web 2.0/Social Media Platforms
- National Archives and Records Administration - NARA Bulletin 2011-02, October 20, 2010. Expiration Date: October 31, 2013. "This bulletin provides guidance on managing records produced when Federal agencies use web 2.0/social media platforms for Federal business. Open and transparent government increasingly relies on the use of these technologies, and as agencies adopt these tools, they must comply with all records management laws, regulations, and policies. Successful compliance involves the active participation of agency records management staff, web managers, social media managers, information technology staff, privacy and information security staff, and other relevant stakeholders. This bulletin further expands on NARA's existing web guidance including the NARA Guidance on Managing Web Records and Implications of Recent Web Technologies for NARA Web Guidance..."
Added: 8 November 2010;
Page views: 1,035
Rating: 0
Votes: 0
This category last updated: 3 May 2012
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