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Electronic Records - Topics A-Z
Topics A-Z listing of articles and resources about the use of electronic records within government.
3
Site Articles
- A Report on Federal Web 2.0 Use and Record Value 2010
- In Fiscal Year 2010, the National Archives and Records Administration (NARA) undertook a study to observe how US federal government agencies are using web 2.0 tools to conduct business and identify characteristics that may affect the value of information created and shared in web 2.0 formats. A NARA team interviewed six Federal agencies that are using web 2.0 tools to conduct mission-related business and have policies or procedures for implementing and using tools. Representatives from an additional nineteen Federal agencies volunteered to attend a focus group jam session to provide a broader understanding of Federal web 2.0 uses.
Added: 7 September 2010
Page views: 1,788
Rating: 0
Votes: 0
- Electronic records - United Kingdom - Archive
- Articles and resources about the use of electronic records within government in the United Kingdom.
Added: 15 December 2005
Page views: 2,796
Rating: 0.0
Votes: 0
- National Archives and Records Administration - United States - Reports - Archive
- Archived articles and resources about the National Archives and Records Administration (NARA) in the United States.
Added: 9 February 2006
Page views: 3,523
Rating: 0.0
Votes: 0
114
External Links
- Ohio City Deploys 2-in-1 Email and Social Media Archiving
- By Sarah Rich. Government Technology, May 8, 2013. "For governments, complying with public records requests and eDiscovery regulations in recent years has transcended beyond providing traditional documentation like email records. The rise of social media has created a need for governments to also keep track of data such as Twitter and Facebook posts. Many city governments archive internal and external emails using specialized archiving platforms. In May 2009, Tipp City, Ohio, deployed ArcMail Defender as its email archiving platform. Two months ago, the city began testing a new add-on feature called ArcMail Social – an extension of the existing platform that also archives social media data and stores it alongside archived emails..."
Added: 9 May 2013;
Page views: 106
Rating: 0
Votes: 0
- Aging IT a threat to document security for Vic govt
- Department of Premier and Cabinet looks to close security holes, by Rohan Pearce. Computerworld, 2 May, 2013. "IT systems that are approaching a decade old at the Victorian Department of Premier and Cabinet (DPC) pose a risk to the confidentiality of state government documents, according to a request for expressions of interest issued by the DPC. The DPC is seeking to upgrade these systems, managed by the Cabinet Secretariat, to ensure that Cabinet-in-Confidence (CIC) documents remain secure. The current systems cannot be used for electronic transmission of CIC documents, according to the DPC..."
Added: 2 May 2013;
Page views: 198
Rating: 0
Votes: 0
- Tweets in danger of vanishing
- By Julian Bajkowski. Government News, Thursday, 10 January 2013. "The custodians of the world's official records are slightly anxious and it shows... But it's not the paper world that's creating a stir at the International Council of Archivists Congress 2012. It's preserving Twitter, Facebook, YouTube and the exploding stream of social media traffic and digital documents through which an increasing number of governments are communicating to their constituents..."
Added: 7 February 2013;
Page views: 162
Rating: 0
Votes: 0
- Government working on setting up a paperless department
- Press Trust of India. NDTV Convergence Limited, December 10, 2012. "New Delhi: Telecom and IT Minister Kapil Sibal on Monday said the government is working on having a paperless department. He, however, said it will not be possible to achieve this without collaborations among various departments. "Secretary (of Department of Electronics and IT) was talking to me about how we want government of India having one department bereft of files, e-filing," Sibal said while speaking at Web Ratna Awards 2012 here..."
Added: 12 December 2012;
Page views: 305
Rating: 0
Votes: 0
- White House overhauls electronic records requirements
- By Joseph Marks, Nextgov, August 24, 2012. "Federal agencies have until the end of 2019 to adopt systems that store and manage all electronic records in formats that will keep them safe and searchable for future generations, according to a White House directive released Friday. Currently, many agencies print paper copies of the documents and other records they are legally required to maintain due to concerns that existing file formats won’t be viable 30 years down the road when they must turn the records over to the National Archives and Records Administration..."
Added: 27 August 2012;
Page views: 269
Rating: 0
Votes: 0
- Managing Government Records Directive - in pdf format (2742kb)
- (This document requires the use of Adobe Acrobat Reader). Memorandum for the Heads of Executive Departments and Agencies and Independent Agencies, Office of Management and Budget, M-12-18, August 24, 2012 "On November 28, 2011, President Obama signed the Presidential Memorandum - Managing Government Records. This memorandum marked the beginning of an Executive Branch-wide effort to reform records management policies and practices and to develop a 21st-century framework for the management of Government records. The expected benefits of this effort include: - improved performance and promotion ofopenness and accountability by better documenting agency actions and decisions; - further identification and transfer to the National Archives and Records Administration (NARA) ofthe permanently valuable historical records through which future generations will understand and learn from our actions and decisions; and - assistance to executive departments and agencies (referred to collectively as agencies) in minimizing costs and operating more efficiently... This Directive requires that to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping. It is applicable to all executive agencies and to all records, without regard to security classification or any other restriction..."
Added: 27 August 2012;
Page views: 307
Rating: 0
Votes: 0
- Are social media e-discovery's next nightmare?
- by Barry Murphy. Computerworld, 20 August, 2012. "People who have been involved in the challenges of e-discovery for a while remember when email arrived on the scene nearly two decades ago. It changed the way people collaborate and left companies with mounds of digital information that was costly and time-consuming to sort through when litigation struck. The arrival of social media is in many ways a repeat of those challenges. As was true of email, social media comes with new metadata and formats. But because of the similarities, there is an opportunity to avoid the mistakes made with email. One thing is clear: Companies that dive into social media without the right policies and solutions to govern usage will encounter information governance and e-discovery nightmares down the road..."
Added: 23 August 2012;
Page views: 323
Rating: 0
Votes: 0
- State Records social media and recordkeeping survey results
- Author: Kate Cumming. Future Proof – Protecting our digital future, May 24, 2012. "Last month State Records distributed an informal online survey to our NSW public sector records contacts, to ask about social media use in NSW government. In this post we report on all the results..."
Added: 7 June 2012;
Page views: 582
Rating: 0
Votes: 0
- Agencies still struggling with electronic records management, NARA report shows
- By Alice Lipowicz. Federal Computer Week, May 1, 2012. "Federal agencies are struggling to manage and store an ongoing flow of paperwork and electronic records, according to the 2011 Records Management Self-Assessment Report released on May 1 by the National Archives and Records Administration. NARA distributed the annual self-assessment survey to federal agencies and received responses from 247 agencies. Unlike previous years, it issued statistical summaries rather than scores for specific agencies..."
Added: 3 May 2012;
Page views: 193
Rating: 0
Votes: 0
- NARA finishes e-archive project, chooses IBM to maintain system
- By Alice Lipowicz. Federal Computer Week, October 3, 2011. "The National Archives and Records Administration has finished development of the Electronic Records Archives and hired IBM to operate and maintain the system, the agency announced..."
Added: 5 October 2011;
Page views: 429
Rating: 0
Votes: 0
- Transparency Bill Ups E-Discovery Pressure on California Cities
- By Brian Heaton. Government Technology, April 13, 2011. "California cities are starting to feel the impact of legislation that put the state's electronic discovery regulations in step with federal rules and clarified the scope of what electronic data is considered a public record..."
Added: 18 April 2011;
Page views: 629
Rating: 0
Votes: 0
- Agencies share best practices on social media records
- There are still difficulties with defining, capturing, storing and retaining records, By Alice Lipowicz. Federal Computer Week, April 1, 2011. "Federal agencies have been handling social media records management mostly on their own and are only beginning to share best practices with one another, officials said at an event today..."
Added: 5 April 2011;
Page views: 1,256
Rating: 0
Votes: 0
- Best Practices Study of Social Media Records Policies - in pdf format (646kb)
- (This document requires the use of Adobe Acrobat Reader). ACT-IAC Collaboration & Transformation (C&T) Shared Interest Group (SIG), American Council for Technology / Industry Advisory Council, March 2011. "The purpose of this study is to build a discussion around the use of Web 2.0 collaborative technologies, also known as social media, to help government and its citizens connect more closely, collaboratively, and openly. The study involved interviews at 10 agencies regarding records management processes addressing the use of social media. The C&T SIG sought to explore and capture government best practices of retention policies for social media used to support agency missions..."
Added: 5 April 2011;
Page views: 1,437
Rating: 0
Votes: 0
- Scotland strengthens digital record keeping
- Bill to modernise the storage of public records is voted through the Scottish parliament. Guardian Government Computing - Guardian Professional, Thursday 17 March 2011. "The Scottish parliament has passed a bill designed to improve the way digital and other public records are stored. It is expected to receive royal assent this spring..."
Added: 24 March 2011;
Page views: 1,422
Rating: 0
Votes: 0
- Electronic Government: National Archives and Records Administration's Fiscal Year 2011 Expenditure Plan - GAO-11-299
- Government Accountability Office, March 4, 2011. "Since 2001, the National Archives and Records Administration (NARA) has been working to develop an Electronic Records Archive (ERA) to preserve and provide access to massive volumes of all types of electronic records. NARA originally planned to complete the system in 2012, but has repeatedly revised the program schedule and estimated cost and is now planning to deploy an ERA system with reduced functionality by the end of fiscal year 2011. As required by the Consolidated Appropriations Act, 2010, and the Continuing Appropriations Act, 2011, NARA submitted an expenditure plan to Congress to support its request for fiscal year 2011 ERA funding. The legislation also requires that this plan meet six conditions, including review by GAO. GAO's objectives in reviewing the fiscal year 2011 plan were to (1) determine whether the plan satisfies legislative conditions, (2) determine the extent to which NARA has implemented prior GAO recommendations, and (3) provide any other observations on the plan or the ERA acquisition. To do this, GAO reviewed the expenditure plan and other agency documents and interviewed NARA officials..."
Added: 8 March 2011;
Page views: 1,162
Rating: 0
Votes: 0
This category last updated: 9 May 2013
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